Publishing Your Sea Grant–
Sponsored Work

Introduction
Congress has mandated that all researchers who receive federal funds from NOAA’s Office of Sea Grant must publish research results and distribute them to as wide an audience as possible. In addition, these results must be reported to the federal government, through registering them with the National Sea Grant Library at the University of Rhode Island.

It is one of the functions of Rhode Island Sea Grant Communications to help your project be as productive as possible. To support your work, we pay a portion of the reprint charges for articles published in a refereed journal. When appropriate, we may publish your research ourselves or include it in our magazine, 41°N, or in news releases with your consent.

Below is information on how you can meet Sea Grant publication requirements as easily and efficiently as possible. If you have any questions not answered here, please call our publications manager, Jean Gallo, at (401) 874-6842 or e-mail jgallo@gso.uri.edu.

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Reporting Research Results
Sea Grant Communications requires 15 copies of every journal article you have published on Sea Grant-funded research. In the case of other publications, such as books or large reports, the number varies. We need at least one copy from which we can make additional copies, but our job will be easier if we have more. Please call and discuss the number with us.

Our office keeps three copies of each publication for its files. The rest go to libraries, data bases, the National Sea Grant Office, and the Sea Grant Library. It is your responsibility to see that our office receives copies.

Journal Articles
We have a small scientific publications fund through which we can buy up to 100 reprints of articles appearing in professional journals. If you want more than 100 copies, please tell us, and provide us with another account number to cover any reprints over the allotted 100. Follow the procedure outlined under "How to Order Reprints."

How to Qualify for Assistance
An article in a journal or trade magazine qualifies for payment from the publication fund if:

• It is the result wholly or in part of research supported by Sea Grant

• It acknowledges Sea Grant funding

How to Acknowledge Sea Grant
If your paper was funded solely by Sea Grant, we ask you to use the following acknowledgment:

This work was supported by Rhode Island Sea Grant, under NOAA Grant No. _______________. The views expressed herein are those of the author(s) and do not necessarily reflect the views of NOAA or any of its sub-agencies. The U.S. Government is authorized to produce and distribute reprints for governmental purposes notwithstanding any copyright notation that may appear hereon.

If some other agency or group has also supported the research, the following wording should be used:

This work was supported in part by Rhode Island Sea Grant, under NOAA Grant No. _________________. The views expressed herein are those of the author(s) and do not necessarily reflect the views of NOAA or any of its sub-agencies. The U.S. Government is authorized to produce and distribute reprints for governmental purposes notwithstanding any copyright notation that may appear hereon.

Following is a list of grant numbers since 1998. Use the grant number for the year in which your Sea Grant research was supported. If you have questions regarding which number to use, please contact Alan Desbonnet at (401) 874-6813.

3/98-9/01 NA86RG0076
7/00-6/01 NA07RG0363—Collie/Sutinen only
3/01-2/04 NA16RG1057
3/04-2/06 NA40AR4170062
3/06-2/08 NA40AR4170062
2/08-1/10 NA08OAR4170691—Current Omnibus

How to Order Reprints
After you receive a reprint order form from the journal publisher, follow this procedure:

• Make a photocopy of the title page and the acknowledgments page

• Bring or send the two copies, the original order form (leave it blank), the price list, and a note letting us know the number of pages in your paper to our office, 34 Coastal Institute Building. Ask for our publications manager, Jean Gallo, 874-6842.

• Let us know how many reprints you would like

• Give us an estimate of the interest the paper might be expected to generate

(We’ll provide you with up to 100 copies of the paper—the 100 copies will include any free reprints offered by the publisher—but please use discretion in the number you request. Remember, we require 15 copies for our mandatory distribution. If you want more than 100 copies, give us an account number of your own and we’ll order them.)

After we receive the reprint order form from you, we will process the form through the GSO purchasing office and send it directly to the journal publisher. We try to process requests immediately. The reprints are shipped directly to you, so please be sure to send us the 15 copies we need to get your reprint "accounted" for.

Theses
We cannot use the publication fund to pay for preparing or publishing theses. However, you are required to send an abstract of each graduate thesis supported under your project to our office for mandatory distribution.

Distribution
We maintain a mailing list of people who have expressed interest in Sea Grant publications. However, we also rely on the author’s knowledge of a publication’s user groups and welcome help with marketing.